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COUNCIL MEETING/EGM AT IBIS SOCIAL CLUB, KENDAL, Thursday, September 9 th 2010 @ 7.30 pm EGM To consider a proposed change to rules 3 and 11 (ii) of the Divisional Shield Competition: Rule 3 – replace 6 teams in 2 groups of 3 with 8 teams in 2 groups of 4. Rule 11 (ii) – Replace with: In the event of 2 teams winning an equal number of matches, the winners of the head to head match shall be declared the winners. In the event of 3 teams winning an equal number of matches, the team with the highest points difference over the whole group of matches shall be declared the winners. Proposed: Norman Philbey. Seconded: Tony March Council Meeting Apologies Minutes of the Meeting of September 14th 2009 Matters arising Chairman’s report Secretary’s report Membership Secretary’s report Match Secretary’s Report Treasurer’s Report Development & Coaching Officer’s report Press Officer’s report VETTS report ESTAA report Make up of Divisions 1-3 Divisions 4-5 – arrangements for the new season Dates for the coming season Any Other Business Please note: The season starts on Monday, September 20 th for Divisions 1-3. |
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MINUTES OF THE KENDAL AND DISTRICT TABLE TENNIS LEAGUE ANNUAL GENERAL MEETING HELD AT IBIS CLUB, KENDAL, AT 7.30PM ON 13 MAY 2010. Present: Tony March, Norman Philbey, Bob Gale, Jeff Pimblett, Peter Rushton, Mike Sunderland, Gerry Baines, Peter George, Bruce Carnaffin, Bryan Rhodes, Brian Tigg, Chris Knowles, Bob Bagot, Matt O’Flynn. (Total 14). 1. Apologies were received from Martin Wakelin, John Wood and Dave White. 2. Minutes of the previous AGM. Tony March proposed and Mike Sunderland seconded that these be taken as read, and this was agreed by all. 3. Matters arising - none 4. Chairman’s Report. Tony said that he felt there were 2 highlights for him in his first year as Chairman. The first was the addition of Dent as a new club in the league, and the second was our successful application for funds under the Small Grants programme (from Sport England). He went on to outline the purchases that had been made with this money, viz: 2 tables for Dent, 2 for Storth, 1 for Glaxo, and 4 for Dean Gibson Primary School, plus a bridging course for Mark Ashburn and a robot which Norman has in his possession, but which is available to all in the league. 8 coaching days with Jim Clegg had also been purchased. Only £400 remains to be allocated. He also thanked Peter Rushton, retiring treasurer, for all his work over the years. 5. Treasurer’s report (taken out of order). Peter provided the meeting with balance sheets and ran through the figures. Responding to a question from the Chairman, he said our reserve of funds is about £2500 as against £2200 last year. Bob Bagot asked why the CTTA/LTTA fees were lower this year, and this was attributed to CTTA not requesting funds. Mike Sunderland asked whether the tournament figures covered multiple tournaments, and the answer was affirmative. Peter’s report is attached. 6. Secretary’s report. Norman offered clubs copies of the TT laws compiled by ETTA. He had bought extra scoreboards for league use, in addition to the robot mentioned above (which was easy to assemble). He thanked John Wood for his hard work in collecting trophies, Mike Sunderland for hosting the Jugend, and Burton for the KO final evening. He also thanked Tony for assistance in general. A letter of thanks had been received from Storth. The new Dallam School Sports Hall had been used for several tournaments, with Primary Schools coming next and National Cadets in 2011. He emphasised that clubs should let him know if the identity of club secretaries change, as this will be important as ETTA individual registration is brought in. Norman announced the following dates for next season:- Pre-season Council Meeting Thurs 9 Sept: season begins 20 Sept, and the KO final will be 27 April. He asked for early advice from clubs re the number of teams they will be entering. 7. Membership Secretary’s report: not present 8. Match Secretary’s report: In Martin’s absence, the Chairman read out some notes from him, thanking all concerned for the quick return of match cards and Chris Knowles and Mark Ashburn for their contribution. Scanning and e-mailing of cards had proved a success, and there were only a few unplayed matches at the end of the season. 9. Junior Secretary’s report Mike Sunderland distributed a table of junior results provided by Dave White. He described the season’s Div 4 and 5, which had gone well in general except for some problems with no-shows. He would be happy to repeat the operation if all agreed, but would like some stronger rulings re no-shows and possibly separate managers for each Division. Overall, feedback had been positive, and Bryan Rhodes thanked Mike for running things. Bob Bagot suggested the possibility of splitting the Divisions into separate venues, but Norman and Tony were strongly in favour of having Kirkby Stephen as a single venue. Mike stressed that he did not wish to run the Jugend next year, although they could host it. 10. Development and Coaching Officer’s report: Bryan thanked Tony for his input and said he would welcome any approach from clubs. He mentioned that Graham Coupe, who runs coaching at Garstang in summer, is keen to run something similar for Cumbria for more advanced junior players. It was suggested we might link up with Barrow re coaching, and discussion took place about having a Junior League like Barrow or Lancaster, but it was felt that our Divs 4 and 5 already perform this function. 11. ESTTA report. Matt reported that Cumbrian teams had taken part in the National finals, and that many local schools played in the Barrow tournament. Dallam had done well in the U16s nationally, and the Doncaster National meeting went well, with top ranked players present. He expressed a wish to use Dallam School in the future. 12. Lancs and Cheshire League: Our VETTS first team finished 6 th in Div 3, and the second team 3 rd in Div 4. John Wood wished to stand down as Trophy Officer. 13. Press Officer’s report: Mark was not present, but had promised to submit an end-of-season report to the Westmorland Gazette. A discussion took place re non-submission and truncated reports. 14. Tournament report: a) Senior. Bob Bagot thought the venue superb, but numbers were down and many entries came in late . He would like finals night to return in 2011. Tony March remarked that better promotion was needed, as was catering. Additional circulation of information a month before was desirable, and Mike Sunderland offered to design a combined leaflet and entry form. We should stress the large number of games which each entrant would play, using the group system. Other ideas were to give incentives to enter, and to stage an exhibition match. Norman informed the meeting that attendance had dropped from 70 in 2002 to 30 this year, but despite that Bob Bagot thanked Norman for his help with the tournament. 15. Election of Officers: The Chairman offered to take over the role of Treasurer in addition to his other duties, and the position of Trophy Officer remained unfilled. The remainder of the Committee was re-elected en bloc (proposed Tony March, seconded Jeff Pimblett, and passed nem.com.) At the end of the formal meeting, the Chairman invited Bryan Rhodes to raise the question of scoring in the Divisional Shield. After discussion, it was decided that this should be dealt with at the next Council Meeting. The meeting closed at 9.28pm. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ KENDAL AND DISTRICT TABLE TENNIS LEAGUE – MINUTES OF SPECIAL GENERAL MEETING AND MANAGEMENT COMMITTEE MEETING HELD IN MILNTHORPE 22/11/09 Present: Tony March, Jeff Pimblett, Bob Bagot, Peter Rushton, Chris Knowles, Bryan Rhodes, Matthew Neal, Norman Philbey. SPECIAL GENERAL MEETING. Tony reminded the meeting that, for the grant application we are submitting, Sport England requires that we have a dissolution clause in the event of the League folding. The idea was that any remaining funds should not go to member clubs of the KDTTL but to suitable similar organisations. For this purpose it was proposed that the following clause be added to the League rules: Dissolution – If at any General Meeting of the League, a resolution be passed calling for the dissolution of the League, the Secretary shall immediately convene a Special General Meeting of the League, to be held not less than one month thereafter to discuss and vote on the resolution. If, at that SGM, the resolution is carried by at least two-thirds of the members present at the meeting, the Management Committee shall thereupon or on such date as shall have been specified in the resolution, proceed to realise the assets of the League and discharge all debts and liabilities of the League. After discharging all such debts and liabilities, any remaining assets shall not be paid or distributed amongst the members of the League but shall be given or transferred to some other voluntary, non profit-making, organisation having objects similar to those of the League. This, when put to the vote, was accepted unanimously . Tony also explained that the grant would be used basically for teaching purposes and equipment. MANAGEMENT COMMITTEE MEETING
Jeff mentioned that sport scholarships were available locally to help deserving people in any sport to the tune of £200 - £1300. Bryan reported that he had been in touch with Andrea Holt about applying for Clubmark status for our League. There were a few benefits, but a lot of work was involved, needing to be repeated annually, and it was of no real advantage to the League. There was general agreement that it was not worth the effort.
Bob again put forward a suggestion that any irregular postponement be dealt with by the Management Committee deciding what the score would have been. The offending team would receive no points, while the non-offending side would receive the number of points the Committee thought they might have scored. The first half of the season matches left unplayed by 31 January could be assessed on this basis. It was agreed that might be an option worth considering. 3. The playing – up rule. Bryan had asked for clarification on this. After quite a lengthy discussion it was agreed that when a player has played ‘up’ for the 5 th time, he is for the rest of the season committed to the highest ranked team he has played for. He may NOT after this play ‘up’ for any higher ranked team in his club. It was also agreed, however, that in extreme circumstances such as literally running out of players for a particular team, perhaps due to serious injury, clubs might apply to the Management Committee for an exception to be made. 4. Jugend von Kendal. Norman had advertised this, and made entry forms available at the November meeting of the 4 th and 5 th Divisions. Tony would circulate all members by e-mail. 5. No shows in Divs 4 and 5. It was not considered that this was currently an issue with plenty of time to complete all outstanding matches. Any ‘no-shows’ in Divs 4 and 5 would, in the event of a problem, be dealt with by the management team. The committee retired at 8.30pm for a site visit to Dallam School Sports Hall. |
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Divisions 4 & 5 are being played at Kirkby Stephen. There are 2 x matches per month. Best of 3 and a doubles. 10 Div 4 and 6 Div 5 teams. Dates are October 21 st, November 11th, December 9th, January 20th, February 10th, March 17th |
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League Calendar – Season 2009/2010
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| Fixture List for 2009-2010 Divisions 1, 2 and 3 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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MINUTES OF AN E.G.M AND COUNCIL MEETING OF THE KDTTL HELD ON MONDAY 14 SEP 2009 AT 7.30PM AT THE KIRKLAND HALL, KENDAL . Present: Norman Philbey, Dave White, Chris Knowles, Martin Wakelin, Bruce Carnaffin, Kevin Hunter, Brian Tigg, Bryan Rhodes, Tony March, Matthew Neal, Peter Rushton, Danny Smith, Steve Hawley, Mike Sunderland, Tom Walton, Keith Dymond. 1. EGM. The rule change detailed in the Agenda (qv) was agreed unanimously. 2. Acceptance of the accounts for 2008/9: (see separate document). It was pointed out that the balance of £3855.82 shown did not give the whole picture, as approx a further £1500 had been paid out since the end of the financial year. With this proviso, it was voted to accept the accounts (proposed Matt Neal, seconded Tony March). Peter Rushton confirmed that Les Archer is now the auditor, and his signature on the accounts was shown to the meeting. The previous auditor (John Wood) was said to be aware of the change. COUNCIL MEETING 3. Apologies. Were received from John Wood, Matt O’Flynn and Jeff Pimblett. 4. The minutes of the Council Meeting of 2 April 2009 were approved and signed by the Chairman. 5. Matters arising; a) Unplayed matches. The Chairman asked members to prevail on those players who show lack of commitment to ‘join in’ and ensure matches are played, thus avoiding the need for penalties and fines. b) Tournament: Would consist of one day for Seniors at the Leisure Centre, plus one for juniors at Burton. 6. Chairman’s report Tony thanked all the new incumbents for their support, and also Norman and Jeff for their help in the handover. He also thanked new club Dent for joining the league, enabling it to maintain 31 teams. He stressed the importance of encouraging young people to take up our sport, and said that Bryan Rhodes would be covering the League’s intentions in detail in his report later in the meeting (see item 11). Handbooks for this year were expected to be available later in the week. 7. Secretary’s report Norman had attended the Cumbria County AGM on 2 June, and confirmed that there would be no affiliation fee required from us this year, saving £264. The County organisation had remaining funds of £406, which will enable them to continue for a further 3 years. Individual registration – a note had been included in the handbook for 2009-10. Our League return to ETTA is due in November, and clubs were reminded that they need to submit a new form for any new joiners during the season. Nationally, the service rule wording has been changed, and also the rule on bat thickness. A new Sports Hall is about to be opened at Dallam School with Jonathan Holden as manager. Norman and Tony were due to inspect these facilities. 8. Membership Secretary’s report Matt stressed the importance of returning individual registration forms. He mentioned that the Cartmel team is now known as Glaxo Ulverston. He also raised the question of whether our database needed to be registered with the Information Commissioner, and Tony agreed to investigate this. 9. Match Secretary’s report Martin confirmed that he was ‘ready to roll’ and mentioned that scanned match scores submitted by e-mail would be welcomed as an alternative to post. 10. Treasurer’s report See item 2 above. Peter confirmed that since the report discussed therein, expenditure had been £1588.25, with no income. The bank balance is therefore now £2267.57. 11. Development and Coaching Officer’s report Bryan reported that Charles Usher is now an over 80 European Doubles Champion. An attempt had been made to contact Andrea re acquiring Clubmark status for our League (Natland’s Premier status is being allowed to lapse) but she was unreachable. He had contacted Duncan Crawford (junior coach, Barrow) so that some coaching and competition for juniors could be arranged, and is trying to liaise with Lakes School on this. Mike Sunderland mentioned that he got £10,000 from Awards for All, which he had used to buy equipment for feeder primary schools, among other things. Bryan thought that our clubs might be too small to qualify for this sort of grant, but would investigate. 12. Press Officer’s report Officer not present. 13 . VETTS Report Officer not present 14. ESTTA Report Officer not present 15. Make-up of Divisions 1 to 3 Norman handed out information sheets, and read out the entrants for the Divisional Shield and the KO Cup . Kirkby Stephen has been allowed 2 junior captains, although the rules forbid this. It was felt that, as long as the right juniors were selected, it would be beneficial to give them this kind of responsibility at the earliest appropriate time. He confirmed that all requests re playing nights had been met, but a few clashes may occur later in the season. 16. Divisions 4 and 5 Mike Sunderland outlined the shape of playing once per month at Kirkby Stephen, on a Wednesday, starting 21 October, at 5.00pm. He can cope with 12 teams playing on 12 tables and doubles will be retained. Some games could possibly be played elsewhere if both teams come from the same club. Matt Neal will be asking for entries by early October. 17. Dates for the coming season. Will be in the new handbook. 18. Date of next meeting The AGM will be held at Ibis Club, Kendal, at 7.30 on Thursday 13 May 2010. 19. Any Other Business Bryan Rhodes asked whether the ‘playing up’ rule should be modified to prevent ‘ladder climbing’. It was agreed to consider this at the Management Committee meeting in November. Mike Sunderland asked how points would be allocated if a team is unable to play. The answer was that each instance will be considered by the Mgt Cttee on merit. Martin Wakelin raised the question of the necessity for CRB checks in view of changes to the rules on child protection just announced by Government. After discussion, it was decided to wait for the publication of new regulations before making any decisions. The meeting closed at 9.45pm. |
